Multiple elements such as design, staging, communication, and messaging contribute towards a successful event. These details and more work hand in hand to ensure a flawless and fruitful execution of activities. For this kind of planning to be seamless, much is required. Undoubtedly, it can be challenging, overwhelming and much of a hassle, especially if one doesn’t know the ideal place to get one of the best sound solutions. It calls for the right company to partner with as a crucial aspect. One more thing- going for the wrong company for AV would mean spending beyond your budget, with few pleasant results to match your expenses. Finding the right AV company is a process, just the way Rome wasn’t built in a day. Begin by setting up crucial parameters to fully meet the objectives of your event.
More to it, one’s choice of an audiovisual(AV) service provider can either make or break an event or meeting they have been contracted to do. We realize that it is essential to choose an experienced and competent AV company that will deliver above and beyond our vision for the meeting or event planned. AV companies provide a wide range of services, including sound equipment, recording projection, lighting, display of exhibits, video conferencing facilities, and complementary programs that help integrate the services.
That said, how can one choose the right company for AV solutions? Below are some factors to consider when choosing an AV company.
Research the Companies of Interest
Before picking a service provider, one must do due diligence and research the company thoroughly. Find out when the company started and whether they are accredited. The company’s age helps you know for how long they have been in the business, and accreditation acts as a guarantee of quality on the company’s part.
Consult with the Company of Your Choice
A sit down with the company helps one get a clearer picture of their vision, mission, and culture. In a sit-down, ensure you ask for a client list and client review and testimonials. Check whether their technology is up to date, ask them to explain how their equipment will enhance your project and vision as only a company that understands your vision can this well. Be prepared to give in-depth details about your meeting and budget. Always use a professional for large meetings.
What Services Does the Company Offer?
It is essential to know the company’s kind of services, and whether it aligns with the vision you may have for your event. A company that majorly deals with set productions and stage shows may not be the best choice for corporate events and meetings.
Check for Experience and Stability of the Company
While there is nothing wrong with hiring startups, they may not have much to offer in terms of variety and equipment than companies in the game for, say, five to ten years. It is a safer bet to use experienced companies who have dealt with events such as yours before and have more variety to offer.
Support Packages are an Added Advantage
How is the customer care of the company? How is their problem-solving ability? Are they easily accessible throughout the processor time you are engaged with them? The above questions are essential to ask as these are factors that determine whether one will have a smooth working relationship with them.
Price Range and Transparency of Price Quotes
One should check the price range of the AV companies under consideration to ensure that their budget fits within the company’s price range. It is also essential to go through the price estimates received from the company to ensure that there are no hidden charges. One should also know what each payment is for and why it is included.
Look at Your Personal Vision and Budget
Have a sit down with the companies under consideration and discuss your vision for your event, wants needs, and expectations. Only choose companies who put your interests first and are willing to work towards your vision, not theirs. It is also helpful to state your budget upfront so that both you and the AV company can find a suitable package that caters to and to your needs without breaking the bank.
How Equipped is the Company?
A well-equipped company translates to getting better services as they have a range of equipment to cater to your needs. An equipped can also easily make adjustments to fit your vision. Also, in case of faulty or failed equipment, they can easily make replacements and fix the problem.
Partner with an Independent Service Provider
It is preferable to use an independent and direct service provider who caters to your need directly without independent contractors’ involvement. The use of contractors may result in undesirable results and a hard time making follow-ups if issues arise during or after the working period.
Accessibility throughout the Hiring Process is Crucial
Select a company that provides support personnel who will walk with you throughout the journey and provide ongoing support and address concerns as they arise.
Consider Ongoing Customer Support
Throughout the process, the client should be able to access customer care services at any point without any obstructions or having to follow a long process.
The Bottom Line- Find Your One-stop Company for a Smooth and Seamless Process
Ideally, event production can be tricky. Many upfront details have to be figured out and several suppliers filtered to find the most suitable AV provider. A trustworthy partner simplifies your quest. Everything becomes streamlined from planning, execution of activities, to achieving other set objectives. Partner with a company that provides over-the-edge quality AV equipment and comprehensive services and support.
What qualities should drive the team to give you an unforgettable experience? Combine your quest with passion to find a service that is set apart for your event, regardless of its size. Besides, dedicated experts always have it in them to align the most appropriate technology with your vision and goals, at large.
